Thursday, July 3, 2008

Some Useful Keyboard Shortcuts

Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Word keyboard shortcuts and keep it by your computer for a quick reference.

WORD

Note: A plus sign indicates that the keys need to be pressed at the same time.

Action

Keystroke

Document actions

Open a file

CTRL+O

New file

CTRL+N

Close a file

CTRL+W

Save As

F12

Save

CTRL+S or SHIFT+F12

Print Preview

CTRL+F2

Print

CTRL+P

Show/Hide paragraph symbols

CTRL+*

Spelling and grammar

F7

Help

F1

Find

CTRL+F

Replace

CTRL+H

Go To

CTRL+G

Cursor movement

Select all - entire document

CTRL+A

Select from cursor to beginning of line

SHIFT+Home

Select from cursor to end of line

SHIFT+END

Go to beginning of line

HOME

Go to end of line

END

Go to beginning of document

CTRL+Home

Go to end of document

CTRL+End

Formatting

Cut

CTRL+X

Copy

CTRL+C

Paste

CTRL+V

Undo

CTRL+Z

Redo

CTRL+Y

Format painter

CTRL+SHIFT+C

Left alignment

CTRL+L

Center alignment

CTRL+E

Right alignment

CTRL+R

Justified

CTRL+J

Delete previous word

CTRL+Backspace

Apply bulleted list

CTRL+SHIFT+L

Indent

CTRL+M

Page break

CTRL+Enter

Action

Keystroke

Text Style

Font face

CTRL+SHIFT+F

Font size

CTRL+SHIFT+P

Bold

CTRL+B

Italics

CTRL+I

Underline

CTRL+U

Double underline

CTRL+SHIFT+D

Word underline

CTRL+SHIFT+W

All caps

CTRL+SHIFT+A

Change case

SHIFT+F3

Subscript

CTRL+=

Superscript

CTRL+SHIFT+=

Make web hyperlink

CTRL+K

Tables

Go to next cell

Tab

Go to previous cell

SHIFT+Tab

Go to beginning of column

ALT+PageUp

Highlight to beginning of column

ALT+SHIFT+PageUp

Go to end of column

ALT+PageDown

Highlight to end of column

ALT+SHIFT+PageDown

Go to beginning of row

ALT+Home

Highlight to beginning of row

ALT+SHIFT+Home

Go to end of row

ALT+End

Highlight to end of row

ALT+SHIFT+End

Column break

CTRL+SHIFT+Enter

Miscellaneous

Copyright symbol - ©

ALT+CTRL+C

Date field

ALT+SHIFT+D

Go to footnotes

ALT+CTRL+F

Show/Hide ¶

CTRL+SHIFT+8

Thesaurus

SHIFT+F7

EXCEL

Note: A plus sign indicates that the keys need to be pressed at the same time.

Action

Keystroke

Document actions

Open a file

CTRL+O

New file

CTRL+N

Save As

F12

Save

CTRL+S

Print

CTRL+P

Find

CTRL+F

Replace

CTRL+H

Go to

F5

Cursor Movement

One cell up

up arrow

One cell down

down arrow

One cell right

Tab

One cell left

SHIFT+Tab

Top of worksheet (cell A1)

CTRL+Home

End of worksheet
(last cell with data)

CTRL+End

End of row

Home

End of column

CTRL+left arrow

Move to next worksheet

CTRL+PageDown

Formulas

Apply AutoSum

ALT+=

Current date

CTRL+;

Current time

CTRL+:

Spelling

F7

Help

F1

Macros

ALT+F8

Action

Keystroke

Selecting Cells

All cells left of current cell

SHIFT+left arrow

All cells right of current cell

SHIFT+right arrow

Entire column

CTRL+Spacebar

Entire row

SHIFT+Spacebar

Entire worksheet

CTRL+A

Text Style

Bold

CTRL+B

Italics

CTRL+I

Underline

CTRL+U

Strikethrough

CTRL+5

Formatting

Edit active cell

F2

Format as currency with 2 decimal places

SHIFT+CTRL+$

Format as percent with no decimal places

SHIFT+CTRL+%

Cut

CTRL+X

Copy

CTRL+C

Paste

CTRL+V

Undo

CTRL+Z

Redo

CTRL+Y

Format cells dialog box

CTRL+1

POWERPOINT

Action

Keystroke

Document actions

Open a presentation

CTRL+O

New presentation

CTRL+N

Save As

F12

Save

CTRL+S

Print

CTRL+P

Help

F1

Presentation actions

Begin slide show

F5

Next slide

ENTER or
Down arrow key

Previous slide

BACKSPACE or
Up arrow key

Activate pen tool

CTRL+P

Erase pen strokes

E

Deactivate pen tool

CTRL+A

Show/Hide black screen

B

Show/Hide white screen

W

Show/Hide pointer & button

A

End slide show

ESC

Action

Keystroke

Formatting

Select all

CTRL+A

Copy

CTRL+C

Cut

CTRL+X

Paste

CTRL+V

Undo

CTRL+Z

Redo

CTRL+Y

Bold

CTRL+B

Italics

CTRL+I

Underline

CTRL+U

Left justified

CTRL+L

Center justified

CTRL+E

Right justified

CTRL+R

Promote list item

ALT+SHIFT+Left arrow

Demote list item

ALT+SHIFT+Right arrow or TAB

Editing

Find

CTRL+F

Replace

CTRL+H

Insert hyperlink

CTRL+K

New slide

CTRL+M

Spell checker

F7

Macros

ALT+F8

Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide show.

ACCESS

Action

Keystroke

Database actions

Open existing database

CTRL+O

Open a new database

CTRL+N

Save

CTRL+S

Save record

SHIFT+ENTER

Print

CTRL+P

Display database window

F11

Find and Replace

CTRL+F

Copy

CTRL+C

Cut

CTRL+X

Paste

CTRL+V

Undo

CTRL+Z

Help

F1

Toggle between Form and Design view

F5

Other

Insert line break in a memo field

CTRL+ENTER

Insert current date

CTRL+;

Insert current time

CTRL+:

Copy data from previous record

CTRL+'

Add a record

CTRL++

Delete a record

CTRL+-


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